![]() ![]() New documents could be dropped in via email to “ ” and sent to a specific notebook section without even opening OneNote. Add tags to each page that describe the item and make it searchable. For example, you can create a OneNote digital notebook for each school year. One solution was to digitize documents, save to a OneNote notebook, and then add search tags for each document. How could we take the next step to make them searchable? We ended up with hundreds of folders with PDF documents in each. This was a great improvement over the paper copies, but still gave us a headache. So we used that to create digital copies of all of the department’s documents. We had one of those fancy copiers that would convert copied pages to PDF. To better facilitate access to thousands of papers, we made the decision to digitize everything. In practice, finding something for an audit was impossible. In theory, we had everything we needed at our fingertips. “I have all these purchase orders to keep track of.” We realized that there were TOO many papers, most of them trapped in three-ring binders that bulged around her or were in labeled manila folders in behemoth file cabinets. She had excellent project management and organizational skills. I hadn’t given much thought to keeping her organized. “I have so many papers to sort through, how can I better keep track of these?” my secretary JoJo, asked me one day. Check back often to see more! Digitize to Facilitate Access Note: Welcome to this third blog in the ongoing series on productivity tools for leaders and do-ers. This blog explores approaches on how you can leverage OneNote to achieve office and professional organization. The response was a resounding “Yes!” Since that session to a packed room, I’ve found myself hunting ways that technology can enhance productivity for those tasked with office work. “Looking for productivity tips and tricks for keeping yourself organized?” I asked an audience of campus and district principals, their secretaries and clerks. ![]()
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